Promedio Móvil En La Savia B1

Valoración media móvil Acabamos de vivir con nuestra instalación de B1 esta semana. Muy feliz con SAP hasta ahora. Tengo una pregunta sobre el método de valoración de inventario. Al principio, decidimos ir con Media móvil. También estábamos utilizando el costo promedio para valorar el inventario en nuestro sistema antiguo (Sage Pro). Mi problema es que no estoy seguro de estar de acuerdo con (como entiendo) Avg o Moving Average works. Hemos tenido una variación de Sage por casi 20 años y lo que pagué por un artículo hace 20 años no debería tener ningún peso (en la ponderación de la media) en el cálculo de mi valor de inventario actual. Debido a esto, valoré nuestro inventario de apertura utilizando los precios actuales. Pero, a largo plazo, no tendré el mismo problema con SAP. No debería ser capaz de definir un período de tiempo promedio móvil en algún lugar Algo como asignar el promedio móvil promedio para ser un promedio de 24 meses o algo másSAP Business One 8211 Costos Arriendados, Cómo funcionan los Grupos Aduanales Los Grupos Personalizados se utilizan para mantener la información cuando se utiliza un Landed Coste en la sección Compras. Están configurados en la Administración - gt Setup - gt Stock Management - gt Customs Groups. En esta ventana, se definen los porcentajes de derechos de aduana esperados, la asignación y las cuentas de gastos. La Cuenta de Asignación de Aduanas suele configurarse como una cuenta de Balance (Responsabilidad) para mantener temporalmente las contabilizaciones de gastos devengados devengadas. Cuando reciba la factura real de su proveedor, digamos el agente de carga, esta cuenta debe ser compensada en esa entrada de factura AP. La cuenta de gastos personalizados se define normalmente como una cuenta de ganancias / pérdidas. Esta es la cuenta de contabilización utilizada para los derechos de aduana que la empresa decide no capitalizar (añadir al costo de la acción) y, por tanto, cargarlos a los gastos totales a medida que ocurren. We8217ll revisa ahora las transacciones 1. Defina un 8216Custom Group8217 para el elemento. Para el artículo A2000, por ejemplo, se establece el 8216Custom Duty8217. Para este artículo, se establece un derecho de aduana proyectado de 10 del costo del artículo. 2. Ponga un PO de entrada de mercancías (N ° 158) para 10 unidades del artículo en GBP 10.00 cada una. Esto ahora llevará el precio promedio móvil (MAP) del ítem 8217s a GBP 10.00. 3. Cree una transacción de coste de destino para la entrada de mercancías, número de pedido 158. Observe que el 8216Proj. Duty8217 y 8216Customs Los campos Value8217 se rellenan automáticamente. Grupos de encargo proyectados personalizados x Costo del artículo base 10 x GBP 10,00 GBP 1,00 Valor de aduanas Deducción proyectada x Cantidad base GBP 1,00 x 10 Unidades GBP 10,00 4. La función tiene la opción 8216Duty afecta Stock8217. Cuando se selecciona esta opción, los valores de costo de adquisición aumentarán el costo promedio del artículo. Recomendamos esto porque es un coste más realista del artículo y le dará una mejor visión de la rentabilidad del nivel del artículo. 5. Registre la transacción de coste de desembarque. La transacción de entrada de diario tendrá un aumento en la cuenta de materias primas (Stock) porque los elementos subyacentes tendrán un aumento en valor. Esto también tendrá un impacto en el costo promedio móvil del ítem 8217s. Desde el MAP original de GBP 10.00, ha aumentado a GBP 11.00. La diferencia de GBP 1.00 es el derecho esperado. 6. Si el costo de desembarque en el paso 4 se contabilizó sin marcar la opción 8216Duty Affects Stock8217, la entrada de diario mostrará un aumento en la cuenta de gastos personalizados y no se incrustará en el valor del elemento en el inventario. Se mostraría como: Esta entrada fue publicada el Miércoles, 29 de abril 2009 a las 2:18 pm y está archivada en Finanzas. SAP Business One. Puedes seguir cualquier respuesta a esta entrada a través del feed RSS 2.0. Las respuestas están actualmente cerradas, pero usted puede trackback desde su propio sitio. SAP BUSINESS ONE LESSONS Creación de una nueva empresa Definición de la empresa Dirección Definición de períodos de contabilización Definición de saldos abiertos Definición de la empresa Calendario Definición de cuentas Definición de cuentas Definición de cuentas Definición de índices Definición Definición de la configuración de documentos Definición de la configuración de los documentos Definición de las cuentas de mayor Definición de las preferencias de impresión Definición de códigos de transacciones Definición de categorías de impuestos Definición de términos de pago Definición de empleados Contabilidad Definición de configuración de presupuesto Definición de configuración de servicio Definición de usuarios Definición de autorizaciones Definición de procedimientos de aprobación Definición de los servicios de alerta Definición de formatos de dirección Definición de países Definición de territorios Definición de proyectos Definición de ajustes de visualización Creación de nuevas empresas Utilización El siguiente procedimiento explica cómo crear una nueva empresa en SAP Business One utilizando Choose Company ventana. También se pueden crear nuevas empresas con la función de transferencia de año. Procedimiento 1. Seleccione Administración. 2. Seleccione Nuevo. Aparece la ventana Crear nueva empresa. 3. Establezca todos los parámetros en esta ventana según sus necesidades 4. Seleccione Aceptar. Resultado SAP Business One crea una nueva base de datos en el servidor conectado y agrega la empresa a la lista de empresas existentes en la ventana Elegir empresa. Esta operación puede tomar algún tiempo. Una vez que se crea la nueva empresa, SAP Business One se conecta automáticamente al mismo. Si la nueva empresa no se muestra en la ventana Elegir empresa, seleccione Actualizar. Esto activa el análisis de base de datos en el servidor y actualiza la visualización de la ventana Elegir empresa. Detalles de la empresa: Definición de ficha General Esta pestaña contiene dos subpestañas con campos idénticos. En la ficha Idioma local, ingrese los detalles de la empresa que se deben imprimir en los documentos en el diseño de idioma local y, en la pestaña Idioma extranjero, ingrese los detalles que se imprimirán cuando se seleccione un diseño de impresión en un idioma extranjero. Para acceder a esta ventana, en el menú principal seleccione Administración. Detalles de la empresa: Ficha General Campo Descripción / Actividad Nombre de la empresa Introduzca el nombre de su empresa. Puede utilizar una abreviatura del nombre de la empresa si es necesario, ya que este campo sólo se utiliza internamente. El nombre que especifique aquí aparece en la parte superior del menú de SAP Business One. Sin embargo, se imprime el nombre especificado en el campo Encabezado de impresión. Dirección Muestra la dirección formateada tal como se ha introducido en los campos Dirección. Campos de dirección Introduzca la información de la dirección de la empresa, tal como debería mostrarse en todos los documentos impresos con SAP Business One. Dirección de Internet Ingrese al sitio web de la empresa. Impresión del encabezado Introduzca el nombre de la empresa 8217, ya que debería aparecer en todos los documentos impresos con SAP Business One. Active Manager Este empleado se muestra en el campo Active Manager en documentos impresos. Teléfono 1, Teléfono 2, Fax, E-Mail Introduzca los números de teléfono y fax del administrador activo, así como la dirección de correo electrónico. Configuración de saldos de apertura para cuentas de mayor Utilización: Durante la inicialización del sistema, los saldos de apertura de las cuentas de mayor deben actualizarse con datos heredados. Para utilizar SAP Business One desde el inicio del ejercicio, ingrese los saldos del balance de cierre del ejercicio anterior. Introduzca los saldos de apertura de las cuentas del balance (activos, pasivos y patrimonio). Las cuentas de gastos e ingresos se compensan con el balance cuando se crean. Si el año fiscal no comienza el 1 de enero, cambie la fecha en la ventana Ventana de apertura de cuentas de mayor. Si el año fiscal de la compañía comienza a mediados del año, por ejemplo, el 1 de julio, para ver los saldos de apertura desde el 1 de enero y desde el primer trimestre, 1 de abril, ingrese varios saldos para diferentes fechas en las mismas cuentas. Introduzca los saldos de apertura del ejercicio fiscal del 1 de enero y luego abra el delta para el 1 de abril y el 1 de julio. Para comenzar a utilizar el sistema durante el año fiscal, ingrese los valores de un balance de comprobación existente o balance provisional en el sistema. Crear este balance provisional / intermedio el día anterior al primer uso de SAP Business One. En este caso, especifique los saldos de las cuentas de gastos e ingresos. Procedimiento 1. En el menú principal de SAP Business One, seleccione Administración - Inicialización del sistema - Saldos iniciales - Saldos de apertura del L / M. Aparecerá la ventana Criterios de selección de saldos de apertura del L / M 8211. 2. Establezca el intervalo de cuenta de L / M requerido y, a continuación, elija Aceptar. Aparecerá la ventana G / L Balance de apertura. 3. Si el año fiscal no comienza el 1 de enero, cambie la Fecha a la fecha requerida. Introduzca la cuenta de mayor de compensación en el encabezado window8217s y rellene los detalles relevantes. 4. Introduzca los saldos de apertura en la moneda local en la columna OB (LC) sólo si se van a introducir datos en la moneda local. Si la moneda del sistema es diferente de la moneda local, el sistema calcula automáticamente los saldos de apertura en la moneda del sistema y muestra los valores en la columna OB (SC). 5. Introduzca el saldo de apertura en la moneda extranjera. Si se ha definido una moneda extranjera para una cuenta, el campo OB (FC) también está activo. A continuación, el sistema calcula automáticamente las cantidades en las monedas local y de sistema, utilizando el tipo de cambio válido en la fecha de valor. Sobrescribir los valores calculados si es necesario. 6. Ingrese el valor sin un signo más si el saldo está en crédito. Si el saldo está en débito, inserte un signo menos delante del valor. 7. Seleccione Agregar cuando se hayan actualizado todos los saldos iniciales. Un saldo de apertura para una cuenta de varias divisas sólo se puede introducir en moneda local. Resultado SAP Business One crea las transacciones de saldo de apertura de las cuentas actualizadas en la ventana Saldos de apertura de cuentas de mayor. El tipo original asignado a estas transacciones es OB. Definición de los ajustes del calendario Definición Puede personalizar diferentes aspectos de su calendario, como configurar la visualización del calendario, seleccionar días laborables y ver el calendario de otros usuarios. Procedimiento 1. Elija para abrir el calendario. 2. Para abrir la ventana Configuración de calendario, elija el icono Configuración de formulario. 61601 En la pestaña General de Configuración de Calendario 8211, defina los esquemas de color y los ajustes generales de la pantalla. 61601 En la pestaña Calendario de trabajo de la Configuración del calendario 8211, defina días laborables y horas de trabajo. 61601 En la ficha Ajustes de Calendario 8211, defina la configuración de visualización para otros usuarios. 3. Seleccione Actualizar para guardar la configuración y OK para cerrar la ventana. Definición de la segmentación de cuentas Uso El sistema de cuentas de SAP Business One le permite crear cuentas basadas en segmentos. Esta opción se utiliza principalmente en los Estados Unidos. Se define la segmentación de cuentas cuando se crea una nueva empresa. Una vez que las cuentas se han creado, no será capaz de cambiar de nuevo. Procedimiento 1. Vaya a Administración 174 Inicialización del sistema 8594 Detalles de la empresa. 2. Seleccione la ficha Inicialización básica 174 Usar cuentas de segmentación. 3. Seleccione Actualizar para guardar la configuración y OK para cerrar la ventana. 4. Seleccione Inicialización del sistema 174 Configuración general. 5. Seleccione la ficha Pantalla y escriba un carácter separador en Separador de segmento de cuenta. Por ejemplo, un menos (8211). No ingrese asterisco () ni números. 6. Seleccione Actualizar para guardar y OK para cerrar la ventana Configuración general. 7. En Administración, seleccione Definiciones 8594 Definir segmentación de cuentas. De forma predeterminada, hay cuatro segmentos en el sistema. Puede agregar hasta 10 segmentos y cambiar nombre, tamaño y tipo para cada segmento. 8. Haga doble clic en una línea para clasificar el segmento. Aparece una ventana similar, que le permite categorizar cada segmento de acuerdo con la clasificación de su empresa. 9. Para cada clasificación, se define Código, Nombre y un nombre abreviado. Tenga en cuenta que el campo Código está limitado por el valor especificado en Tamaño para este segmento. Por ejemplo, clasifique el segmento del Departamento según el número de departamentos de su empresa, cada departamento recibirá un código de dos dígitos. Uso de las compras Se puede definir lo siguiente desde Administración 174 Configuración 174 Puchasing Definición de los costos de aterrizaje Inventario perpetuo Propósito Un sistema de inventario perpetuo refleja el valor de las contabilizaciones de acciones en los medios de transacciones monetarias en el sistema contable. Estas transacciones monetarias se llevan a cabo sólo cuando se reciben o se liberan de las existencias elementos definidos como artículos de WH (almacén). Un sistema de inventario perpetuo debe determinarse durante la inicialización básica antes de que se registraran las transacciones. Existen tres métodos de cálculo de costo posibles para calcular el valor de inventario: 8226 9679 Promedio móvil Esta opción calcula el valor de inventario por el precio de costo de los elementos. El campo de coste de los artículos se encuentra en la pestaña Datos de inventario (en el menú principal, seleccione Inventario). Este campo se actualiza dinámicamente por cada contabilización de recibo de stock. 8226 9679 Estándar Esta opción calcula el valor de inventario por un precio fijo. El campo Precio de coste también se encuentra en la pestaña Datos de inventario (véase arriba). El precio estándar de los artículos se debe fijar antes de que usted comience a trabajar en su compañía. 8226 9679 FIFO Esta opción calcula el valor de inventario según el método FIFO (first in first out). Cada transacción de recibo de inventario crea una capa de cantidades vinculadas a los costes, cada transacción de liberación de inventario utilizará las cantidades y sus costes correspondientes de la primera capa / s abierta. Requisitos previos 8226 9679 En el Menú principal de SAP Business One, seleccione Administración 174 Inicialización del sistema 174 Detalles de la empresa 174 Ficha Inicialización básica. Para inicializar un sistema de inventario perpetuo y determinar el método de valoración predeterminado, seleccione la casilla de verificación Valoración de inventario. No puede seleccionar la casilla de verificación Valoración de inventario después de que se hayan registrado las contabilizaciones de existencias. Además, no puede borrar esta casilla de verificación después de que se ha agregado un documento que crea una contabilización automática de stock, como una entrega, entrada de mercancías, etc. 8226 9679 Desde el menú principal, seleccione Administración 174 Definiciones 174 Finanzas 174 Determinación de cuentas de mayor 168 ficha Inventario. Defina las cuentas primarias de mayor para que se seleccionen por defecto en nuevos almacenes, grupos de artículos y datos maestros de artículos. 8226 9679 En el Menú principal, seleccione Administración 174 Definiciones 174 Finanzas 174 Determinación de cuentas de mayor general 174 Ficha Compras. 8226 9679 Crear una cuenta de inventario de apertura. En el menú principal, elija Cuentas financieras 174 Plan de cuentas y cree una cuenta de mayor de existencias. Esta cuenta de mayor se usará como cuenta de compensación en la cuenta de almacén a la que se ingresan las cantidades iniciales. Al introducir las cantidades iniciales (en el menú principal, seleccione Inventario), después de hacer clic en Aceptar, debe especificar el código de la Cuenta de inventario inicial en la parte superior de la ventana. 8226 9679 Configuración de cuentas de mayor en los datos maestros de artículos. (En el menú principal, seleccione Inventario 174 Datos maestros 174 Ficha Datos de inventario.) 8226 9679 Defina el método de L / M predeterminado en los Datos maestros de artículos. (Desde el Menú Principal, seleccione Administración. Inicialización del Sistema 174 Ajustes Generales 174 Ficha de Inventario.) Flujo de Proceso Elija el enlace al método de trabajo relevante: 8226 9679 Sistema de inventario perpetuo por media móvil 8226 9679 Inventario perpetuo Sistema por precio estándar 8226 9679 Inventario perpetuo Sistema por monedas FIFO - Ventana Configuración Definición La siguiente tabla describe las columnas que aparecen en la ventana Definiciones de Monedas 8211. Para acceder a esta ventana desde el Menú principal de SAP Business One, seleccione Administración 174 Configuración 174 Datos financieros 174 Divisas. Monedas 8211 Ventana Configuración Campo Descripción / Código de actividad Introduzca un código para la moneda. La longitud del código no puede exceder de tres caracteres. Por ejemplo: USD, EUR. Si utiliza el complemento Payment Engine, le recomendamos que defina una abreviatura acordada internacionalmente como el código de moneda. De esta manera se asegura de que el banco acepte el archivo bancario creado por el Payment Engine. Moneda Introduzca el nombre de la moneda. Este nombre aparece en la lista desplegable de una moneda en varias ventanas. Código internacional Introduzca un código internacional para representar esa moneda en cheques impresos, por ejemplo: 8364. Descripción internacional, centésimas Nombre Columnas Introduzca el nombre internacional de la moneda y el nombre de la unidad decimal de la moneda. Esta información es necesaria para imprimir cheques en esta moneda, de manera que la cantidad numérica pueda ser representada en palabras. Redondeo Esta columna sólo aparece si el método de redondeo seleccionado es Por moneda. Seleccione una de las siguientes opciones: 8226 Sin redondeo 8211 Seleccione esta opción para evitar redondeos de cantidades en esta moneda. 8226 Redondea a cinco centésimas 8211 Los resultados de la muestra para esta opción son los siguientes: 4.22 se convierte en 4.20 y 4.24 se convierte en 4.25. 8226 Redondear a diez centésimos 8211 Los resultados de la muestra para esta opción son los siguientes: 4.19 se convierte en 4.20 y 4.14 se convierte en 4.10 8226 Redondeo en uno 8211 redondea al número entero más cercano. Por ejemplo, 4.23 se convierte en 4. 8226 Round to Ten 8211 Un resultado de muestra para esta opción es el siguiente: 5.8 se convierte en 10. Decimales Seleccione el redondeo decimal necesario para cada moneda. La opción seleccionada afecta a los siguientes campos de los documentos: 8226 9679 Precio 8226 9679 Total de la línea 8226 9679 Total de documentos Si selecciona Predeterminado, la visualización decimal viene determinada por los parámetros introducidos en Administración. Redondeo en Pmnt Seleccione esta opción para redondear valores en los documentos de pago. Campos específicos de país Suiza Campo Descripción / Actividad Cálculo ISR Seleccione para determinar que la moneda está sujeta al cálculo ISR. Índices Definición de la ventana de instalación 8211 La tabla siguiente describe los campos que aparecen en la ventana de Configuración de Indexes 8211. Para abrir esta ventana, seleccione: Administración 174 Configuración 174 Datos financieros 174 Índices. Índices 8211 Ventana Configuración Campo Descripción / Código de actividad, Nombre Introduzca un código y un nombre para cada índice. El código de índice es único y se puede combinar de hasta 3 caracteres. Numeración de documentos Uso Utilice esta ventana para definir la numeración de documentos en toda la aplicación, especialmente para los módulos Ventas, Compras, Banca, Inventario y Producción. Dependiendo de los requisitos legales del país y de la política de la compañía, puede definirse una numeración de documentos distinta para cada departamento u unidad organizativa. Al definir los rangos de números, considere no sólo un año de antelación, sino que deje espacio suficiente para varios años si la numeración es por más de un año. Al crear una serie diferente, asignarla a diferentes usuarios en la configuración de Autorizaciones. De esta manera puede definir diferentes series para cada departamento o sucursal dentro de la empresa y asignar un rango de números a cada rama. También puede establecer rangos de números adicionales para un tipo de documento. Consulte Definición de rangos de números adicionales para un tipo de documento. Los nombres de los documentos internos se pueden personalizar, pero los nombres originales se pueden restaurar si es necesario. Para acceder a la ventana Numeración de documentos, seleccione Administración. Campos de numeración de documento Campo Descripción / Documento de actividad Muestra los tipos de documento para los que define la numeración. Serie Introduzca la serie especificada para la numeración de un tipo de documento. Se muestra la serie predeterminada. Primero No. Introduzca el primer número que se utilizará para un tipo de documento. SAP Business One asigna este número al primer documento que ingresa y luego numera los documentos en secuencia. Next No. Introduzca el número que SAP Business One asignará al siguiente documento del tipo correspondiente. Este valor se actualiza cada vez que se crea un nuevo documento. Si el valor de esta columna no es igual al valor de la columna Primer número y ya se han introducido documentos de este tipo, no se puede cambiar la numeración del tipo de documento correspondiente. No. No. Introduce el último número que se puede asignar a un documento de este tipo. Introduzca un valor si desea definir una serie adicional para la numeración. Cambio de nombre Haga clic en este campo para abrir la ventana Cambiar nombre de documento interno y modificar los nombres de documento. Nombres originales Haga clic en este campo para volver a invertir Configuración del documento: Definición de la ficha General Utilice esta ventana para definir los valores predeterminados de los tipos de documento en SAP Business One. En la ficha General, define la configuración de los documentos de ventas y compras. Para acceder a la ficha desde el Menú principal de SAP Business One, seleccione Administración. Estructura General Campos de la ficha Campo Descripción / Actividad Calcular ganancia bruta, precio base Origen Seleccione esta opción para habilitar el cálculo del beneficio bruto en los documentos de ventas. Cada vez que abra un documento de ventas, la opción de beneficio bruto estará disponible en el menú Ir a, la barra de herramientas y el menú contextual. Una vez seleccionado, aparecerá el campo Origen del precio base. Para mostrar las opciones disponibles, haga clic en. Las opciones son: 8226 9679 Listas de precios 1 a 10 8211 SAP Business One calcula el beneficio bruto basado en el precio del artículo 8217 en la lista de precios seleccionada. 8226 9679 último precio de compra 8211 SAP Business One calcula el beneficio bruto basado en el precio del artículo 8217s en la última compra. Para esta opción, asegúrese de importar o llenar los últimos precios de compra de la empresa anterior. De lo contrario, el cálculo es incorrecto. 8226 9679 Último valor 8211 SAP Business One calcula el beneficio bruto con base en el valor encontrado en la última ejecución del informe Inventario de valoración. 8226 9679 Partida Coste 8211 SAP Business One calcula la ganancia bruta en función del costo del artículo en el almacén correspondiente. SAP Business One volverá a calcular el coste del elemento para cálculos de beneficio bruto sólo hasta que se haya contabilizado una transacción de inventario para el elemento en el sistema. Por ejemplo, cuando las mercancías se entregan usando un documento de entrega. Calcule el Beneficio Bruto como: Defina si el porcentaje de beneficio bruto debe calcularse como el precio base o el precio de venta. Las observaciones del documento incluyen: Seleccione si los comentarios sobre los documentos de marketing incluyen el número del documento base o el número de referencia del cliente o del proveedor. Cuando ingresa un documento de ventas con una referencia a un documento base, aparece el número del documento base. El número visualizado puede ser un número interno asignado al documento por SAP Business One o el número de referencia del cliente / proveedor desde el documento base. Cuando elige mostrar el número de referencia de cliente / proveedor y no se introduce dicho número en el documento base, el campo correspondiente permanece en blanco en el documento que se crea con referencia al documento base. Para una lista de materiales de ventas en documentos, visualice: Seleccione el precio y el total de los elementos primarios sólo si desea mostrar el precio total del producto vendido. Seleccione el precio de los componentes si desea mostrar los precios de los componentes. En este caso, el precio total se calcula como el total de los precios de los componentes. Si se define una lista de materiales de ventas para un producto, esta lista de materiales aparece en el documento de ventas. El documento de ventas muestra tanto el producto vendido como los componentes que contribuyen a este producto. Cuando selecciona este botón de opción, determina si el precio de venta del artículo debe aparecer al nivel del producto vendido o al nivel de los componentes en el documento de ventas. Respuesta a la liberación de inventario por debajo del nivel mínimo: Defina un nivel de inventario mínimo en el registro maestro para un elemento que administre en su almacén. Utilice estas opciones para definir la respuesta del sistema cuando el nivel de inventario caiga por debajo de esta cantidad mínima como resultado de un documento de ventas. Esta comprobación se realiza para documentos de ventas que contienen una salida de mercancías, como entregas o facturas. Define si aparece o no un mensaje de advertencia cuando se introduce el documento de ventas. Si aparece una advertencia en el documento de ventas, puede ignorarse. También puede especificar que el documento de ventas no se puede introducir, seleccione la casilla Bloquear liberación. Administrar inventario por whse Define si se realiza la comprobación para el almacén seleccionado en la fila de documentos. Si selecciona la casilla de verificación, el sistema comprueba el nivel mínimo de inventario en el almacén que se seleccionó para el elemento cuando se ingresó el documento de ventas. Si la transacción hace que el nivel de inventario en ese almacén caiga por debajo del nivel mínimo de inventario, aparecerá un mensaje de advertencia incluso si el inventario disponible total del elemento es mayor que la cantidad mínima de almacén. Si no selecciona esta casilla de verificación, el sistema comprueba el inventario disponible total en todos los almacenes donde se almacena este elemento. También puede definir la notificación automática para un usuario específico cuando el nivel de inventario cae por debajo del nivel mínimo. A continuación, se puede iniciar una transacción de compra. Bloquear inventario negativo Seleccione esta opción para bloquear los documentos que harían que el nivel del inventario caiga por debajo de cero. Si anula la selección de la casilla de verificación, el mensaje 8220Uso de inventario negativo no está de acuerdo con las normas de contabilidad. Está seguro de que desea habilitar el uso de inventario negativo8221? Si selecciona Administrar inventario por whse y Bloquear inventario negativo, SAP Business One calcula el bloque por almacén. Sin embargo, si el elemento no es manejado por un almacén y no se selecciona Administrar inventario por Whse, se calcula el bloque para todos los almacenes. Método de redondeo Seleccione si los importes y los precios que aparecen en los documentos de marketing deben redondearse por moneda o por documento. 8226 9679 Fecha de contabilización 8226 9679 Fecha del documento Redondear el importe del impuesto en filas Seleccione esta opción para establecer el redondeo de importes de impuestos por fila de documentos. Si esta opción está desmarcada, las filas de documentos muestran la cantidad de impuesto no redondeada y el sistema redondeará las cantidades de impuestos por grupos de impuestos. Mostrar comentario de redondeo Seleccione para determinar si se mostrará una observación en el campo Observaciones del documento de ventas cuando se haya redondeado un importe. Si selecciona la casilla de verificación, se mostrará una observación en una factura en moneda extranjera para un cliente, indicando que el importe del descuento es diferente del porcentaje de descuento debido al redondeo. Usar la dirección del almacén Seleccione si desea que la dirección de envío del documento de compra (pestaña Logística) sea la dirección del almacén. Si esta casilla de verificación está desmarcada, la dirección de envío será la dirección de la empresa, tal como se define en Administración. Administrar carga en documentos Seleccione esta opción para añadir un campo de carga en todos los documentos de ventas y compras. Este campo le permite calcular los costes adicionales relacionados con un documento, como los gastos de envío y el impuesto de depósito. Bloquear documentos con fecha de contabilización anterior Seleccione esta opción para bloquear el proceso de contabilización de los documentos que crean los asientos de diario de contabilidad automáticos (factura, nota de crédito, depósito y documentos de pago). Permitir fecha de contabilización futura Seleccione para poder crear documentos con fechas de contabilización futuras. Las empresas pueden crear documentos con fechas de contabilización futuras a nivel de empresa y luego decidir si aplican esta opción a todos los documentos o sólo a los seleccionados. Calcular el total de filas usando el precio unitario Seleccione para calcular el total de filas en documentos de marketing de la siguiente manera: Precio unitario x Descuento x Cantidad. El precio unitario es el precio antes del descuento. Si deja la casilla desmarcada, el total de la fila se calcula de la siguiente manera: Precio después del Descuento x Cantidad. Si selecciona la casilla de verificación, el precio después del descuento en documentos de marketing está deshabilitado. Para obtener más información, vea Documento de ventas: ficha Contenido o documento de compras: ficha Contenido. Detalles de la empresa: Definición de la ficha Inicialización básica La siguiente tabla describe los campos que aparecen en la ficha Inicialización básica de la ventana Detalles de la empresa. Para acceder a esta ventana, seleccione Administración. Detalles de la empresa: Ficha Inicialización básica Descripción del campo / Plan de actividades de la plantilla de cuentas Seleccione el plan de cuentas que es la forma legal válida para su empresa o defina la propia seleccionando Definido por el usuario. También puede importar los datos del plan de cuentas de su sistema heredado. Recomendamos utilizar uno de los planes de cuentas estándar existentes y adaptarlo a las necesidades de la empresa según sea necesario. Definir el plan de cuentas completo es un procedimiento largo y complejo. Moneda local Seleccione la moneda local. Las monedas definidas en SAP Business One están disponibles en la lista. Para definir una nueva moneda, seleccione Definir nuevo. Moneda del sistema SAP Business One puede gestionar todas las transacciones en una moneda del sistema paralela a la moneda local. Seleccione la moneda del sistema requerida de la lista. Para definir una nueva moneda, seleccione Definir nuevo. Si se define una moneda del sistema que no es idéntica a la moneda local (nacional), se puede utilizar la moneda del sistema como moneda de reporte. Por ejemplo, el grupo corporativo requiere una moneda de reporte distinta de la moneda nacional. También definir un tipo de cambio diario para la moneda del sistema. Todos los documentos y todos los informes y balances se contabilizan en ambas monedas. Si no tiene un requisito de informe en otra moneda, establezca la moneda del sistema en su moneda local. Moneda de cuenta predeterminada Determina la moneda de cuenta predeterminada para las cuentas nuevas: 8226 8226 Moneda local: las transacciones sólo pueden realizarse en la moneda local definida. 8226 8226 Multi-Currency: Las transacciones pueden ser en moneda local y del sistema. Sin embargo, es posible que los totales no se muestren en todas las situaciones cuando se hayan utilizado monedas diferentes. Mostrar saldo de crédito con signo negativo Seleccione esta opción para mostrar saldos de crédito con un signo negativo. De acuerdo con la configuración predeterminada, los saldos de débito se muestran con un signo negativo. Esta opción no se puede cambiar después de que se hayan creado contabilizaciones en SAP Business One. Este ajuste influye en la entrada de saldos iniciales para las cuentas de mayor y socios comerciales. Dependiendo de este ajuste, los saldos de apertura deben introducirse como números positivos o negativos. Recomendamos aceptar la configuración predeterminada, ya que refleja los requisitos locales. Utilizar cuentas de segmentación Seleccione esta opción para especificar si se deben agregar segmentos de información a los códigos de cuenta estándar, como división, región, centro de coste, etc. Para seguimiento de transacciones detallado e informes. Utilizar monto negativo para la transacción inversa Al seleccionar esta opción, se obtienen entradas en el diario donde se registra la reversión con importes negativos. Si no selecciona esta opción, la entrada de diario de la inversión se contabiliza mediante un conmutador de débito / crédito. Este ajuste se puede cambiar en cualquier momento. Seleccionar si una serie puede contener más de un tipo de documento Determinadas regulaciones del país permiten series de numeración de documentos que contienen más de un tipo de documento. Todos estos documentos forman parte de la misma serie de numeración. Seleccione esta opción si estas regulaciones son relevantes para la empresa. Esta configuración determina los ajustes que se muestran en ciertas ventanas de numeración de documentos. Esta opción no se puede cambiar después de haber sido seleccionada. Soporte multilingüe Seleccione esta opción para habilitar la función de soporte multilingüe en la empresa. Utilice esta función para traducir nombres de campos en SAP Business One a idiomas extranjeros e imprimirlos en documentos que envíe a socios comerciales extranjeros. Método de valoración predeterminado Seleccione una de las siguientes opciones: 8226 Media móvil: elija esta opción para calcular el valor de inventario por el precio de coste de los elementos. El campo Costo de costes de los artículos se encuentra en la pestaña Datos del inventario. Este campo se actualiza dinámicamente por cada contabilización de recibo de stock. 8226 Precio estándar: elija esta opción para calcular el valor de inventario por un precio fijo. El campo Precio de coste se encuentra en la pestaña Datos del inventario. The items standard price should be set before you start working in your company. 8226 FIFO: choose this option to calculate the inventory value by the FIFO method (first in first out). Each inventory receipt transaction creates a layer of quantities linked to costs each inventory release transaction will use quantities and their corresponding costs from the first open layer/s. Manage Item Cost Per Warehouse Determines that inventory pricing is calculated for each warehouse. Use Purchase Accounts Posting System In localizations where purchase accounting is used, selecting this option enables purchase accounting. Once journal entries have been made, this setting cannot be modified. Allow Stock Release Without Item Price Permits items to be included in documents such as deliveries or A/R invoices, even when a cost price has not been determined. Select when the inventory valuation is performed according to moving average or FIFO. If you selected Standard Price, a price has already been defined. Ordering Party This field is required for the interface with the Payment Engine add-on. House Bank Enter the companys default bank account and branch information. Country-Specific Fields Chile, France, Italy, Spain and Portugal Field Description/Activity Use Bill of Exchange Select to indicate that the company uses bills of exchange (BoE). If not selected, all references to BoE in SAP Business One are hidden. When a BoE transaction is added, Use Bill of Exchange cannot be disabled. This option is relevant for Italy, Portugal, Spain and France and activated by default. Israel Field Description/Activity Hierarchical Deduction at Source Select to indicate that the company uses hierarchical deduction at source method for tax deduction. Once this option is selected, the Define Deduction Groups button appears. Choose this button to open the Define Deduction Groups 8211 Setup window, in which you can define the relevant deduction groups for your company. G/L Account Determination Use This window enables you to define default G/L accounts to be used when all types of transactions are created in SAP Business One. This window is divided into four tabs. Each tab contains the definitions for G/L accounts related to a specific area of the business activity: Sales, Purchase, General and Inventory. To access this window, choose: Administration 174 Definitions 174 Financials 174 G/L Account Determination. Print Preferences: General Tab Definition Field Activity / Description Max. Rows per Page Enter the maximum number of table rows per page. If more than the specified number of table rows has to be printed for a document, the excess rows are automatically printed on additional pages. The maximum number of table rows per page is usually between 10 and 40, depending on the margins defined for the printer, the page format and the vertical compression. Print with Vertical Compression Specify the vertical compression percentage to be applied to the document. When you specify the value 100, the characters are printed in their original size. When you specify the value 70, the printed characters will be compressed by 70. You can also specify values greater than 100. When you specify a vertical compression less than 100, you can print more rows on each page. Top Margin (cm), Bottom Margin (cm) Define the appropriate print margins in centimeters if, for example, you want to print the document on company letterhead. Max. Rows per Page During Export Specify the maximum number of table rows per page when exporting the document to Microsoft Word. If more than the specified number of table rows has to be exported, additional pages are created automatically. The maximum number of table rows per page is dependent on the margins defined for the pages and the page format of the Microsoft Word template. Print on Letter Paper Select this check box if you want to print the documents on company letterhead to deactivate your company details in the printout. Documents will be printed without your company details. Print SAP Business One Generation Message If you do not want the printed documents to contain the information that the document was created using SAP Business One, select this check box. Transaction Codes - Setup Window Definition The following table describes the fields that appear in the Transaction Codes 8211 Definitions window. To access this window, choose Administration 174 Definitions 174 Financials 174 Transaction Codes. Transaction Codes 8211 Setup Window Field Description/Activity Code, Description Enter a code and a description for the transaction code. The code can be a combination of up to four characters. Defining Payment Terms Use Use this function to define the payment terms that apply to transactions with customers and vendors. Enter the payment terms defined here in the master records of customers and vendors. The payment term specified here is proposed automatically when you create a master record. You can then change this data for each customer or vendor. The payment terms represent the typical agreements you have with your customers and vendors. Therefore, you do not have to define this information from scratch for each customer and vendor. When a purchasing or sales document is entered for a vendor or customer, SAP Business One automatically copies the information on the payment period, price list, and total discount in the document. This information is used, to calculate the prices for the items, the due date of an invoice, or the total discount allowed etc. You can also change the payment term data manually in the transaction itself if a special agreement was made for that transaction. In addition, the information on the credit limit is copied from the payment term to the customer master record and then to the sales document, and can be used for a credit check. Sales Employees 8211 Setup Window Definition Defining a sales employee is mandatory if the company works with commissions. The sales employee can be assigned to a business partner, and can also be linked in the Employee Master Data window to an employee. If the company does not have any sales persons, this definition can be used for other employees such as drivers or service people. If the sales employees name is modified, it will impact the history log. After entering the data for a sales employee, choose Update. The cursor moves to a new row so another sales employee can be defined. To remove a sales employee, choose the sales employees name, right-click and select Remove. To display this window, choose Administration 174 Setup 174 General 174 Sales Employees Field Description/Activity Sales Employee Name Enter the name of the sales employee, can be alphanumeric. Remarks Enter a remark for each sales employee, for example, to identify the region or industry in which that sales employee is active (optional). Set as Default The default sales employee appears by default in the master data and transactions however, it can be changed as required in each case. The default sales employee appears in bold. You can change this setting at any time. It is preferable to define a different default sales employee for each groups of users. Commission Groups - Setup Window Definition Commissions can be defined for a sales employee, an item, or a customer. The commission is determined when a sales document is entered and saved for all the rows in the document. The Commission Groups define the commissions that are given internally to the sales employees. The commissions are calculated in a report and are not posted to any accounts. To define the commission, see Defining the Calculation of Commissions. To calculate commissions for each sales employee, define the commission groups and assign them to the sales employees. The percentage of the commission appears in the rows of the sales document. To calculate commissions for an item or customer, specify the defined commission groups in the master record for that item or customer. If a commission has been defined for a customer in the business partner master data, that commission is applied in the sales document. If a commission has been defined for the sales employee and for the customer, the customer commission is applied in the sales document. If the data is changed it changes the history in all documents. The commission is calculated through a report and not accrued continuously on an account. All the data in a commission group can be altered but not removed. This setting is mandatory if the company works with commissions. Removing a Commission Group can be only be done if a user has the correct permissions. Choose the Commission Groups name, right-click and select Data 174 Remove. To display this window, choose Administration 174 Setup 174 General 174 Define Commission Groups Defining the Calculation of Commissions Prerequisites For the system to calculate commissions automatically, select the appropriate check box in the System Initialization 174 General Settings 174 Sales tab, either Sales Employee, Item, or Customer. The corresponding fields for sales employee, item, or customer is only visible and active when this check box is selected. This setting influences where the sales commission percentage can be specified. It does not automatically calculate the commission transactions. This setting can be changed at any time, but must be filled in if the company works with commissions. To calculate commissions for each sales employee, define the commission groups and assign them to the sales employees, see Define Commission Groups. To calculate commissions for an item or customer, specify the defined commission groups in the master record for that item or customer. The sales employee from the customer master record is used in the sales document. If a commission has been defined for that sales employee, that commission is applied, and the percentage of the commission appears in the rows of the document. If a commission has been defined for a customer in the master record, that commission is applied in the sales document. If a commission has been defined for the sales employee and for the customer, the latter definition applies in the sales document. The commission for the item has not been considered yet in the logic for the sales documents at this point. The percentage in the detailed information for a row in the sales document can be modified. Evaluate the commissions using the predefined system queries or user defined queries. Procedure 1. The sys automatically positions the cursor on the first active row. 1. In the Define Commission Groups window, enter the name for the commission group and the corresponding percentage. 2. Choose Update. The cursor then moves to a new row and another commission group can be defined. Commission groups can also be defined at a later stage. The table contains an entry for commissions to be specified manually (Manual Commission). This entry does not define a percentage, and cannot be modified, it is specified in the master record for an item or a customer in this case. When the commission group is specified in the master record, the corresponding percentage is used, and the percentage field is not active for an Item or a Customer. 3. Choose Update then OK to save the data. Inventory Use The following can be defined from Administration 174 Setup 174 Inventory Item Groups 8211 Setup Item Properties Warehouses Length and Width UoM - Setup Weight UoM - Setup Customs Groups - Setup Manufacturers Shipping Types Locations Inventory Cyles - Setup Package Types Defining Users Procedure 1. To display the Users - Setup window, choose Administration 174 Setup 174 General 174 Users. 2. Switch to Add mode. Enter the user specific information, see Users - Setup Window. If the user is to have superuser permissions, check the Superuser checkbox. Note that authorizations for superusers cannot be modified, therefore select this options carefully. See Authorizations. 3. As required, define the users defaults, by choosing the icon to right of the Defaults field. The Choose From List window provides a selection of existing defaults. 4. To define new defaults, in the List of User Defaults window, choose New. The User Defaults window displays. Set the defaults in this window, see User Defaults Window. 5. Choose Add, then OK in all relevant windows. Defining Authorizations Definition Authorizations are defined per user. Each user can have the same permissions throughout the system, or can have different permissions per module and sub module. Note that permissions for super users cannot be modified. The following options are available for defining the various authorizations for a user: 8226 8226 Full Authorization: the user is able to display and modify data for that function. per module. 8226 8226 Read Only: the user can only view, but not change data. 8226 8226 No Authorization: the user has no access to that function. Each users authorizations are displayed in the Authorizations Window. Various Authorizations is displayed for modules with mixed authorizations, such as full authorization for some submodules and read-only for other submodules. The main menu is not automatically updated according to the authorizations. To display or hide certain modules or submodules, use the Form Settings 8211Main Menu window, and select or deselect the Visible boxes as appropriate for each module. Encryption can also be used to hide confidential data in the system. For certain users, the encoded characters are displayed instead of the actual digits and characters. Prerequisites Users must be predefined in the system, as either regular or superusers. Procedure 1. Choose Administration 174 System Initialization 174 Authorizations 174 General Authorizations. The Authorizations window displays with the list of users. 2. To grant full authorization to a user for all functions in all modules, choose the Full Authorization button at the bottom of the window. 3. To grant read authorization to a user for all functions in all modules, choose the Read Only button at the bottom of the window. The user can then display all the data in the system, but cannot make any changes. 4. To completely limit access, choose the No Authorization button at the bottom of the window. The user will not be able to view or change any of the data. 5. To provide different permissions for each module or sub module, in the table, click on the authorization and select the required permission from the dropdown list. 6. To set a global maximum discount, enter the required discount in the Max. Discount field, up to 100. 7. To set a maximum cash amount a user can enter in an incoming payment, select the Max. Cash Total box and enter the required amount. 8. To hide certain data using encryption, select the Use Encryption box, then choose the Encryption Table button. In the Encryption Table window that displays, enter the character that should appear in place of that character. Choose OK to save the changes. 9. Choose Update to save the changes in the Authorizations window. Defining Approval Procedures Prerequisites Identify the approval processes at the company. This can include approvals for purchase orders or for a customer to exceed a defined credit limit. From the SAP Business One Main Menu, choose Administration 174 System Initialization 174 General Settings and, on the Sales tab, select the Manage Document Generation Authorizations checkbox. Users defined as Originators of the documents requiring approval cannot change this setting. Procedure 1. If approval stages have not been defined, under Administration 174 Approval Procedures 174 Approval Stages, enter a name for each stage and, if preferred, a description of the stage. See Approval Stages 8211 Setup Window. 2. In the No. of Approvals Required field, enter the number of users that are required for approval of each stage. It is often useful to have more than one approver if one of the approvers is absent, another approver can still approve a document. 3. Enter the name of each of the users with approval privileges. By default, their department is taken from the user account. You can override this when you define approval procedures. 4. To save the data, choose Add. 5. Choose Administration 174 Approval Procedures 174 Approval Templates and enter the name of the approval procedure, such as budget, exceed credit limit, and so on (see Approval Templates Window). Since you may have several procedures for the same topic, it is also useful to provide a description. 6. If this template is required as part of the approval procedure, select the Active checkbox. A template can be inactive for certain situations where a conflict might arise with other procedures, or when it is no longer required. 7. On the Originator tab, enter the user who requires approval for his or her documents. Multiple users can be assigned to an approval procedure 8. On the Documents tab, select the documents that will be processed through this approval procedure. 9. On the Stages tab, select one or more approval stages (or steps) that have been defined in the Approval Stages 8211 Setup window. 10. On the Terms tab, if you select Always, this approval procedure is applied to all combinations of the selected originators and documents. To define specific conditions when this approval procedure should be followed, select When the Following Applies. If you choose When the Following Applies, two tables are displayed. The upper table contains predefined conditions that can be selected. The Choose column allows users to apply one or more tests using the predefined variables. The Term column contains the list of predefined variables. The Ratio column contains a list of predefined mathematical operators to compare to the selected variable. Enter the threshold amount in the Value column. If the term is compared to this amount using the selected ratio and the comparison holds true, then the approval procedure is triggered. The lower table permits selection of one or more saved queries for execution. If the result of the saved query is 8220True8221, then the approval procedure is triggered. An approval procedure can be contingent upon both multiple predefined variable comparisons and multiple saved queries A total for the number of selected conditions displays at the bottom of the window. 11. To save the data, choose Add. 12. To update an Approval Stage, switch the Define Stages window to the Find mode and use standard search functions to locate the required stage. 13. Modify the information as required and choose Update, then OK to save the data. Defining Alert Services Use Alerts can be defined to automatically send a message to selected users in the system whenever certain events occur. Messages triggered by alerts can be sent internally, or externally by e-mail, SMS message, or fax. The settings for the Alert Services are optional and can be changed at any time. Procedure 1. Choose Administration 174 System Initialization 174 General Settings, Services Tab 2. Define whether the Inbox should be displayed once a message arrives or not, by selecting the checkbox with that name. 3. Define the refresh time for the Inbox. The default is 5 minutes. 4. Define whether you want to Display Recurring Postings on Execution by selecting the checkbox with that name. 5. Define whether to Send Alert for Contacts Scheduled for Today by selecting the checkbox with that name. 6. Choose Update and then OK to save the settings. Defining Address Formats Procedure 1. Choose Administration 174 Setup 174 Business Partners 174 Address Formats. The Address Formats - Setup window appears. 2. Enter a name for the address format. 3. Drag the required address options found on the right of the table using the mouse. 4. Add a new row to the table when you have finished editing a current one, by choosing Data 174 Add Row. The number of defined rows can be viewed in the first column in the table. 5. Choose an optoin in the table to customize it to your needs. This will display additional fields allowing you to design the text type 6. Add required text using the Free Text option (last option in the list beside the table). 7. Observe the final layout of the format displayed at the bottom left 8. Choose Add to save the new format. If you make changes in an existing format, choose Update to save your changes. You can move information from one cell to another by dragging a cell with the mouse. You can also delete rows from the table. Choose a row number and select Delete Row from the Data menu. Countries 8211 Setup Window Defintion This window contains a list of countries. Each country is linked to an address format relevant for marketing documents. To access this window, choose Administration 174 Setup 174 Business Partners 174 Countries Field Description/Activity Code, Name Enter the country8217s code and name. Code for Report Enter the country code for the reports. Address Format Each country is assigned to an address format. This format determines the structure of the address in marketing documents. You may select a different format, according to the country8217s regulations, or define a new one. EU Countries which are members of the European Union are specified as EU. This definition is relevant for tax regulations when you define addresses for business partners and when you create documents. Defining Territories Use You can use territories to manage a geographic location, brand, or item category and its hierarchy. You can move territories using Drag and Drop to change their hierarchy within the window. Adding and Updating a Territory You can add territories either as independent, which sets the Territory as a parent, or as a child. The first time you open this window is opened, you can add a new territory. 1. To add a territory, from the SAP Business One Main Menu, choose Administration 174 Setup 174 General 174 Territories. 2. Highlight the territory that is the parent or child for the new territory and choose either Add Same-Level or Add Sub-Level. 3. To change the location of the territory, highlight and drag it to the required location in the text area. Alternatively, you can choose the placement from the list in the Location Order field. 4. To change the parent territory, choose the required parent from the list. 5. To save the data, choose Update and OK. Inactivating/Activating a Territory 1. To inactivate a territory, choose Set Inactive. 2. To save the data, choose Update and OK. Deleting a Territory 2. 1. Before you delete a territory, ensure that it is not linked to another function, for example, a Sales Opportunity. 2. To delete the territory, right-click a territory and choose Remove. Projects 8211 Setup Window Definition The following table describes the fields in the Projects 8211 Setup window. In the SAP Business One main menu, choose: Administration 174 Setup 174 Financials 174 Projects to open this window.. Projects 8211 Setup Window Field Description/Activity Project Enter the project code. The code can be a combination of up to eight characters. Project Name Enter the full name of the project. General Settings: Display Tab Definition This tab is used to define certain settings for the way in which different variables, such as dates, numerical values and currencies, are displayed. In countries such as Denmark, Norway and Finland, where the payment invoice is created from the invoice document number, use only numeric prefixes and suffixes for A/R invoices. To access this tab from the SAP Business One Main Menu, choose Administration 174 System Initialization 174 General Settings 174 Display tab. Display Tab Fields Field Description/Activity Language Select the language that SAP Business One should use for display. Color Select the background color for the active windows. Select Combined to define a background color individually for different windows in various colors. To select a background color for a window, open the required window and choose from the menu bar Window 174 Color. Select the required color. Default Length UoM, Default Weight UoM Define the standard units for various length and weight units for items in Item and Warehouse Management. When a new item is defined in SAP Business One, these length and weight units are proposed automatically. Time Format Determine whether SAP Business One displays time in 12-hour or 24-hour format. If you choose the 24-hour format, then 1 p. m. will be displayed as 13:00. If you choose the 12-hour format, it will be displayed as 1:00. Date Format Define how the date is displayed throughout SAP Business One. The settings in these fields do not affect how dates are entered in SAP Business One. The date can, however, be displayed differently from the way it is entered. Separator Define the character that will be displayed in the date format between the date fields. That is, between the day and month, and month and year. Ext. Image Processing Define the resolution SAP Business One uses to display images. If you choose Full, the image will be displayed in the resolution saved in the image file. Try to print images using the default option first. If the images are not print as desired, select a different option for this field. Note that the selected value affects only the logged in user. Max Records in Choose from List Rows Define the maximum number of rows that will be displayed in any Choose From List window. Account Segment Separator Define the character for separating between G/L account segments. This separator is used for display purposes only. A dash (8211) is recommended. Do not use any letters, numbers or an asterisk as a separator. The G/L account code must not contain the same character as the separator. This setting is mandatory where account segmentation is used. This option is available only in certain localizations. Decimal Places (082306) Define the respective number of decimal places that will be displayed for amounts, prices, exchange rates, quantities, percentages, and units. You can change the selected values at any time. The change will be applied on future actions only, and has no retroactive influence. Note that your selection effects the calculations in SAP Business One, and the values that will be saved in the data base. For example, if you chose 2 decimal places for amounts and you work with 6 decimal places for very small prices and quantities, totals might be not accurate. Separator Define which character to use to separate the decimal places from the integer. The U. S. and U. K. use a decimal point, for example, while German-speaking countries generally use a decimal comma. Thousands Sep. Define which character to use as the thousands separator. The U. S. and U. K. use a comma as the thousands separator, for example, while German-speaking countries generally use a period. Display Currency on the Right Select if you want the currency or currency symbol to be displayed on the right side in amount fields. By default, the currency symbol appears on the left of the amount. Exchange Rate Posting Determine the display of exchange rates in SAP Business One. Select Direct to display the exchange rate according to the foreign currency (that is, how many euros one US dollar is worth). Select Indirect to display the exchange rate according to the local currency (that is, how many US dollars one euro is worth). This setting cannot be changed after transactions are recorded in the company. Wednesday, September 26, 2007 The Procure - to - Pay Cycle SAP Business One has the capability to meet the procurement process needs of SMBs - small and medium scale businesses. In a typically organization, theres usually a purchasing department. The responsibility of this department is to handle the procurement of materials. However, this process impacts on other departments - inventory, material requirement planning, production and Financial. Suffice to say that, at any point in time, you are either impacting on stock quantity and/or stock value. In this posting, I shall be explaining the procurement process in SAP Business One as it relates to inventory and of course financial. Ideally, the process starts with a purchase requisition is created and then purchase order. A goods receipt that is based on the purchase order is then created. Based on the goods receipt, an invoice is then created upon which the outgoing payment transaction is based. However, in SAP Business One, purchase requistion is not catered for. At this juncture, it is worth mentioning that SAP Business One leverages the draw document wizard to facilitate the creation of a target document (e. g Goods Receipt PO) based on a source document (e. g purchase order). During the copying process, options as to how the inheritance of definitions should be carried out can be customized if need be. It is important to state that the A/P Invoice is the only document that is mandatory in order to register a procurement process. Base documents such as the purchase order and the goods receipt PO are optional. The Purchase Order The purchase order is a document used to request a supplier to supply goods or services. This document usually contains strict conditions on which the supply is based. A purchase order can be tied to cost centers or projects. The essence is to allow for better analysis as to what its actually meant for. Goods receipt and invoicing ideally references the purchase order. You can minimize data entry by duplicating an existing purchase order. Also, when purchase order data such as the vendor and items are entered, default values are displayed based on the definition in the relevant master data. For example, the address of the vendor, the payment terms and payment systems, price and item description are copied from the corresponding master data. The purchase order contains the header part, line details and the footer. The header part contain information about the entire purchase order such as document currency, document date and due date. The line item level contains information about the items ordered such as item code and name. The footer also displays general document information such as payment due and total discount value. When a purchase order is created, no entry is made in accounting however, the inventory status is updated based on the quantity ordered. This is reflected in the ordered and in stock fields in the inventory tab of the item master data and the inventory report. The Purchase Order can be accessed under: Purchasing - A/P Purchase Order Figure 2 shows the Purchase Order screen. Goods Receipt PO (GPO) The second step in the procurement process in SAP Business One is the creation of goods receipt that is based on a purchase order. Ideally, referencing a previously created purchasing order creates this document. However, it can be created without referencing the purchase order. When you record the receipt of goods, the system updates the open item for the purchase order. At this stage, it is pertinent for the appropriate department to check whether the correct items are delivered and whether the actual quantity has been delivered, over delivery and under delivery is also ascertained at this level. In more complex situation that involves perishable items like pharmaceuticals, the expiration date can also be validated at this stage. It is possible to create several goods receipt by referencing a single purchase order especially when batch delivery is practiced. When a goods receipt is created based on a purchase order, the information entered in the purchase order is inherited. Hence, the elimination of the need for double entry. However, some of these definitions can also be edited or modified when creating the goods receipt. When goods receipt PO is created in the system, the inventory status is updated by the quantity received. Also, if stocks are continuously managed, relevant accounting information is updated in financials. The Goods Receipt PO can be accessed under Purchasing - A/P Goods Receipt PO Figure 3 shows the Goods Receipt PO screen. AP Invoice After purchase order and goods receipt creation, comes invoicing. When you reference a purchase order or goods receipt when creating an invoice, the system copies the data defined in the preceding document(s). This information includes vendor details, item code, item description and quantity. These inherited values can be modified, for example, installment payment. However, the system verifies if there are irregularities between the purchase order or goods receipt and the invoice. System messages are displayed accordingly depending on the business rule defined in the system and invoices can be blocked as a consequence. Basically what happens at the background is that when an invoice is based on a purchase order and goods receipt, the system copies the order prices from the purchase order document and the received quantities from the purchase order document. Furthermore, the system determines the quantities that are yet to be invoiced by calculating the difference between the quantity delivered and the quantity that was invoiced earlier. The system also calculates the expected value for the items, which is a product of the quantity to be invoiced and the order price. This value is not static. It can be modified accordingly. When an invoice is created, the corresponding vendor accounts is updated accordingly. The AP Invoice can be accessed under this path: Purchasing - A/P AP Invoice Figure 4 shows the AP Invoice screen Outgoing Payment Most times, outgoing payment is based on account payable invoices. When a vendor is chosen, a list of all invoices awaiting payment is displayed. You simply click on the particular invoice to be paid and effect the transaction. When an outgoing payment transaction is created, corresponding journal entry is created. Payment could be made in check, bank transfer, credit card or cash. If you create outgoing payment for a vendor that has a pre-defined consolidating business partner, the journal entry is created against the consolidating business partner. It is possible for outgoing payment to be based on one or more invoices that were fully paid. In such case, the transaction of the paid invoices and the outgoing payment are automatically reconciled. Furthermore, the amount due and the paid/credit fields in the paid invoice are updated accordingly and the status of the invoice changes to closed. The outgoing payment can be accessed under this path: Banking Outgoing Payments Outgoing Payment Figure 5 shows the Outgoing Payment screen It is important to state that workflow - approval procedures and document reversal - Goods Return and Credit Memo are not discussed here. UNIT I: FUNDAMENTALS OF SAP BUSINESS ONE MAIN MENU (afs pbb ips r) ADMINISTRATION FINANCIALS SALES - A/R PURCHASING 8211 A/P BUSINESS PARTNERS BANKING INVENTORY PRODUCTION SERVICE REPORTS MENU BAR FILE, EDIT, VIEW, WINDOW, HELP, DATA GOTO, MODULE, TOOLS TOOL BAR PRINT PREVIEW, PRINT, SEND-EMAIL, SEND SMS, SEND FAX, EXPORT MS-EXCEL, EXPORT TO MS-WORD, LAUNCH APPLICATION, LOCK SCREEN, FIND, ADD, FIRST DATA RECORD, PREVIOUS RECORD, NEXT RECORD, LAST DATA RECORD To change company: Administration Choose Company To change user: Administration Choose Company Change User To go to form of user maintenance: (asgu) Administration Set-up General Users Two Input Tools 1. Selection List 2. Dropdown List To change field labels: (if with authorization) Ctrl Double-click on the label STATUS BAR NAME, LENGTH, CONTENTS OF THE CURRENT FIELD To display more technical info about the field: View Debug Information To change various display parameters: Administration System Initialization General Settings, Display tab To change background image: Administration System Initialization General Settings, FontBkgd tab Different Display Parameters Language, Color, Default Length Unit, Default Weight Unit, Date Format, Date Separator, Time Format, Display currencies on the right, Decimal Places, Decimal Separator, Thousands Separator To assign function keys F1 to F12 to most used transactions (user-defined shortcuts): Tools User shortcuts Customize To create user menu (user-defined menu): Tools User menu Organize To add forms under the user menu: 1. Open a document (eg. Sales a/r Sales Order) 2. Go to Tools User menu Add to user menu 3. Highlight form. Click add. To go to main window: Ctrl 0 or Window Main Menu To go to add mode: Ctrl A or Data Add or Add Button in the toolbar To customize main menu: 1. Go to Main Menu Window. Click Form Settings Icon (Rectangle with wheels Toolbar). 2. Check or Un-check Menu Items. DRAGRELATE Drag field to the entry in the navigation drag and relate tree. To limit authorizations per user for using reports: Administration System Initialization Authorizations General Authorizations Select General DRAGRELATE UNIT II: MASTER DATA 1. Business Partners 2. Items and warehouses (1) BUSINESS PARTNER MASTER DATA Header Data (cbn f gc) - code, business partner type, name, foreign name, group, currency Tabs (gca ppap d) - general, contact persons, addresses, payment terms, payment system, accounting, properties, details To add BP Catalog number: Inventory Item management BP Catalog No. To create customer groups: Administration Set-up Business Partners Customer Groups To create vendor groups: Administration Set-up Business Partners Vendor Groups To create domestic customer: Business Partners Business Partner Master Data. Change to add mode. (2a) ITEM MASTER DATA General area (I dip) - item number, description, item group, prices (gps i ppd) Tabs - general, purchasing, sales, inventory, planning, properties, details To find an item: Type (keyword) Item Master: Grouping Criteria Can group products by 1. ITEM GROUP in the GENERAL AREA 2. MANUFACTURER in the GENERAL tab 3. PROPERTIES tab 1. To create new entries to the dropdown list under item group: Choose DEFINE NEW in the list 2. To define item groups and properties in the administration: Administration Set-up Inventory Item Groups/Properties To define new warehouses: Administration Set-up Inventory Warehouses Warehouse Fields (walda) - warehouse code and warehouse name, address fields, location, drop ship, accounting tab INVENTORY tab of the ITEM MASTER DATA - Costing Method - Warehouses - Stock quantities - Cost price - Variance Account - GL Account Determination - Stock Account - Allocation Cost Account 1. moving average price 2. first in first out (fifo) 3. standard price (deals with variances) KE To activate continuous stock management: Administration System Initialization Company Details Check default valuation method box Note: Continuous stock management must be activated before this functionality can be leveraged. To define whether the system calculates one price for all warehouses or not: Administration System Initialization Company Details Basic Initialization Handle Price System per Warehouse checkbox G/L ACCOUNT DETERMINATION 1. G/L Accounts by Item Level Inventory Item Master Data, Inventory tab 2. G/L Accounts by Warehouse Inventory Warehouses, Accounting tab 3. G/L Accounts by Item Group Inventory Item Groups, Accounting tab To define default accounts: Administration Definitions Financials G/L Account Determination General Structures of Documents 1. Upper Part (header) - business partner, name, contact person,8230 2. Middle Part - contents tab, logistics tab, accounting tab 3. Lower Part (footer) - buyer/ sales person, remarks. To add header and footer text: Go to Header Footer (or RIGHT MOUSE CLICK), Insert predefined texts To define predefined texts: Administration Definitions General Define Pre-defined Texts FORM SETTINGS - table format (show or hide) - row format (details) - document (default values) DOCUMENT TYPES in document, contents tab 1. Item 2. Service ROW TYPES IN DOCUMENTS in document, contents tab 1. T 8211 text row 2. S 8211 subtotal row 3. A 8211 alternative item row (in a sales quotation) To activate row type column: Form Settings Table Format 10 FAQs: Procurement Process in SAP Business One by Kehinde Eseyin(Systems Support Officer) Q1. Can I create purchase requisition in SAP Business One A1. No. SAP Business One does not support purchase requisition. Q2. What are the implications of creating a Goods Receipt (that is based on a Purchase Order) A2. As a result of the accounting effect of the Goods Receipt PO, both the purchase order and the Goods Receipt PO cannot be amended. The Inventory status is updated. When using the draw document wizard, items that are already copied in full or partial are displayed in light gray in the purchase order. Q3. What are the implications of creating an A/P Invoice A3. The A/P Invoice cannot be changed. If the A/P Invoice is based on a Goods Receipt PO, then only the values gets updated else stock quantity is also updated. When using the draw document wizard, items that are already copied in full or partial are displayed in light gray in the base document. P4. Can I reverse a transaction that has already affected my stock quantity and value A4. Sí. A/P Credit Memo allows you to reverse transactions that you already created an invoice for and the Goods Return functionality allows you to reverse transactions that have only affected stock quantity. Q5. Does SAP Business One allow for partial and over deliveries A5. Sí. When you create Goods Receipt PO from a purchase order document, you can choose to increase or decrease the quantity. The later is called Over Deliveries while the former is called Partial Deliveries. P6. Which functionality in SAP Business One allows you to create a pro forma invoice A6. The A/P Reserve Invoice. P7. What is Split Purchase Order A7. Split Purchase order is a functionality that allows you to split a purchase order into child purchase order especially when dealing with more than one warehouse. Q8. What is Landed Costs A8. The Landed Costs functionality in SAP Business One allows you to calculate the actual cost price of an item based on added costs incurred such as custom duties, insurance, tax, etc. The base document for the landed cost process is the Goods Receipt PO. Q9. What is the use of the allocation cost account as it relates to the journal entries created when goods are procured A9. The Allocation Cost Account is used to enforce control by checking if the goods receipts PO and the A/P Invoice are the same. Q10. What is the accounting implication of procuring non-inventory item on the Goods Receipt PO A10. There is no implication. For non-inventory items, SAP Business One does not create postings for the Goods Receipt PO even if you explicitly create one. August Certification Diet by Kehinde Eseyin(Systems Support Officer) 1. How does the system calculate the stock available in the warehouse A. Instock Ordered - Committed B. Instock - Committed C. Committed - Ordered D. Committed In stock - Ordered At any point, it is possible for the system to determine the inventory level of an item in a warehouse or across warehouses. In determining this, the system adds the quantity in stock and ordered stock less committed stock. In Stock Ordered - Committed The in stock is the actual stock quantity, the committed stock is the reserved stock as a result of committments made via sales order and reserved invoices. The ordered stock is the stocks that have orders placed on them via purchase orders or production orders. If the available stock for an item is negative, the value is displayed in red. 2. Which of the following document types can you create header and footer text for A. Business Partner master data B. Sales Order C. Item master Data D. A/P Credit Memo SAP Business One allows you to enter remarks and predefined text for marketing documents. You cant enter remarks for master data. To add header and footer text, choose Goto Opening and Closing remark. Alternatively, right mouse click and choose opening and closing remark. Furthermore, you can insert predefined text. It is also possible to print out the header and footer remarks on a document. 3. It is possible to change the language settings of your SAP Business One application. True or False SAP Business One is flexible in that it allows you to change the language settings of your application. This can be done by accessing the following path Administration System Initialization General Settings, Display Tab and then Language field 4. The system prevents automatic posting to sub ledger accounts when the active status of the posting period is set to NO. True or False Answer: True The purpose of the Active field is to allow or to block working with sales documents. If you set the field to NO (and the period is not locked), no sales documents can be created in SAP Business One during this period. This option can be used in order to block users from adding new sales documents after the posting period has ended. However, you will still be able to add purchasing documents, inventory transactions, manual journal entries. When the status is set to YES (and the period is not locked), you will be able to add all types of records: sales documents, purchasing documents, inventory transactions, manual journal entries, Master Data, and reconciliations. 5. How many concurrent same user access is possible on a SAP Business One company database A. 1 B. 2 C. 3 D. 4 Answer: B It is possible to have only two concurrent user accesses on a company database. 6. On which side of an account is budget entered in SAP Business One A. Debit side B. Credit side C. Revenue side D. Extra ordinary accounts Answer A In order to use the budgeting functionaliy of SAP Business One, it must first be activated under Administration System Initialization General Settings, Budget Tab and Check Budget Initialization field. Budget is entered on the debit side of an account. That is, the expense accounts, hence SAP Business One checks for debit budget. 7. You want to create a credit memo that is based on an invoice with installment. What are the options available for you for applying the credit memo amount to the installment. A. Equally B. First Installment C. Last Installment D. It is not possible to apply installment to credit memos Answer: A, B, C Installments are defined in the No of Installment field in the payment terms. Credit memos are used to reverse an invoice. It is possible to have installments defined for invoices. When creating credit memos for such invoices, the system allows you to distribute the credit memo amount equally, or assign the credit memo amount to the 1st installment, the 2nd and in that order. Also, you can assign the credit memo to the last installment, 2nd to the last and in that order. 8. Which of the following SAP Customer notes is termed priority 1 A. SAP FAQNotes B. SAP TopNotes C. SAP HotNews D. SAP HighNews Answer: C SAP notes are solution to known problems. SAP HotNews are called high priority notes because they contain notes on how to resolve or avoid problems that can cause system shutdown or data loss. SAP TopNotes are component and sub component based solutions. SAP FAQNotes contains most frequently asked questions and answers. Collections of SAP notes are published as SAP HotNews and SAP TopNews. Theres nothing like SAP HighNews. 9. The methodology that helps you operate SAP Business One on a long term basis is called A. SAP Early Watch Alert B. Operation Concept C. Support Desk D. Escalation Handling Answer: B SAP Business One has a number of support tools, each with its own function. The implementation and operation concept is a support tool that guides the implementation and management of the system, especially on a long term basis. The SAP Early Watch Alert collects system data, analyzes it and generate recommendation report. The support desk is another support tool that allows you create problem messages and send to SAP from within SAP Business One. Message escalation and project escalation are also support offerings that are handled by team of experts. 10. Alternative item row type can be defined for which document type A. Purchase Order B. Sales Order C. Goods Issue D. Sales Quotation Answer: D It is possible to include the row type field in marketing documents. The possible row type definitions are Blank, Text (T), Sub total (163) and Alternative item (A). The alternative item row type applies to only sales quotation. When it used, the value is not considered in sum calculation. July Certification Diet by Kehinde Eseyin(Systems Support Officer) 1. You are using special prices in SAP Business One and you observe blue rows in the special prices window. Blue rows shows that A. The item rows are not in stock. B. Special discount groups are the row items. C. No special prices were defined for the item rows. D. The item rows have validity/quantity based special prices defined for them. There are business requirements in which you do not want special prices to depend directly on the business partners, but on the items and associated price lists. If a customer buys an item, and neither a special price nor a discount group has been defined for the customer or this item, the special prices for the price list applies. This is setup under Inventory Price Lists Hierarchies and Expansions. When the lines for special price are expanded, the special price is displayed in blue in the Hierarchies and Expansions window. 2. Commission can only be calculated for the following except A. Sales Employee B. Item group C. Item D. Customers Answer: B During system setup, under Administration System Initialization General Settings, BP Tab, you can define how commission is calculated. Commission can be awarded based on the sales employee, item or customer specified in the document. This setting influences where you can specify the sales commission percentage, but does not automatically calculate any commission transactions. This setting is not static it can be changed at any time. Commission calculation cannot be defined for Item group. 3. You want to use the Pick and Pack manager in SAP Business One, what are the statuses available A. Open B. Picked C. Released D. Blocked Answer: A, B, C The Pick and Pack Manager is used to handle the picking process. The process starts with the creation of a pick list, then to the reporting of picked quantities, and ends with the packaging and delivery of the picked items. The possible Pick and Pack statuses are Open, Released and Picked. Open - Displays the open Sales Order or Reserve Invoice rows. Released - Displays the released quantities ready to be picked that exist in the pick list Picked - Displays the picked quantities. Blocked is not valid status. 4. What happen when you define the opening balances function and the system currency differs from the local currency A. An error message appears B. You must manually convert the balances C. The balances are converted automatically D. It is not possible to enter opening balances when different system and local currencies are used in a company. Answer: C When using the opening balances functionality, enter opening balances in the local currency in column OB (LC) only if data is to be entered in the local currency. If the system currency is different from the local currency, the system automatically calculates the opening balances in the system currency and displays the values in column OB (SC). Hence, it is possible to enter opening balances even when the local and system currencies differ and an error message is not displayed as a result. If a foreign currency has been defined for an account, the OB (FC) field will be active. The system automatically calculates the amounts in the local and system currencies, using the valid exchange rate on the value date. It is important to state that opening balance for a multi currency account can only be entered in local currency 5. Which of the following is/are true about the Data Transfer Workbench when it encounters an error A. Rollback occurs and all data records that are already imported are removed from the system B. An error message is displayed and nothing happens. C. The import process stops after a number of errors, yet to be imported records are stored in an error file D. The import process stops after a number of errors and all records that have already been imported are retained in the system. The Data Transfer Workbench is a tool for data migration. Another functionality that can be used for importing data into SAP Business One is the native import functionality. SAP Business One has a number of ways of handling errors while importing data into the system. When error is encountered while data upload is in progress, a rollback occurs and all data records already imported are removed from the system. Alternatively, the Data Transfer Workbench stops the import process after a certain number of errors and does not rollback. All records that are yet to be imported are stored in an error file while the records that are already imported remains in the system. 6. Which of the following are true about the uses of user defined fields in SAP Business One. A. It is used for integration into document templates B. It is a tool used to generate SQL statements C. It is used to find objects D. It is used to format data records Answer: A, C User defined fields can be used for document template integration, search objects, store additional information such as pictures and files and reporting. It is not a tool for generating SQL Statements. The Query Wizard and Query generator are tools used for generating SQL statements. However, user-defined fields can be displayed in the print layout designer or in the Query Generator window. Also, it is not used for formatting data records. 7. What are the levels of authorization available in SAP Business One A. None B. Read Only C. Full D. Peer Answer: A, B, C SAP Business One has its own in built authorization levels. Authorizations allow users to view, create, and update documents and you assign them according to data ownership definitions. This is to enforce some sort of data security and controlled access. By default, a new user has no authorizations. The three possible levels available are None, Read Only and Full. None: the user has no access to that functionality. Read Only: the user can only view, but not change data. Completo. the user is able to display and modify data for that functionality per module. Peer is solely related to data ownership concept in which the user and the owner share the same manager on their corresponding employee records. 8. The types of Balance Sheet accounts includes the following except A. Asset B. Equity C. Liability D. Cost of Sales Answer: D A typical Chart of accounts is made of two major types of accounts, namely the balance sheet accounts and profit and loss accounts. For the balance sheet accounts, three types of accounts are available. They are Asset, Liability and Capital and Reserve, otherwise called equity. Cost of sales is a typical Profit and Loss accounts and not a balance sheet account. when a balance sheet report is processed, the asset account is displayed on the active side while the liability and equity accounts are displayed on passive side. 9. Where in SAP Business One is the system and local currencies configured. A. Administration System Initialization Company Details B. Administration System Initialization General Setting C. Administration setup Financials Currencies D. Financials Chart of Accounts Answer: A SAP Business allows you to manage your accounts using system currency, local currency and multi currency. These definition can be made under Administration System Initialization Company Details, choose Basic Initialization. The system and the Local currency can be the same or different, however, the reporting currency is the system currency. This definition is not made under Administration System Initialization General Settings. All currencies used in a company are defined under Administration Setup Financials Currencies. The chart of accounts is accessed under Financials Chart of Accounts. The chart of accounts is an index of all general ledger accounts hence, system and local currencies are not defined there. 10. Is it possible to have a negative balance in a credit field True or False. Answer: True It is possible to display credit balances in negative. This is setup under Administration System Initialization Company Details Basic Initialization tab. By default, the debit balances are displayed with a negative sign. The system displays a credit balance with a negative sign because the credit balance depicts liabilities in an asset account. This setting is sensitive because it impacts on Opening balances for G/L account and business partners. Furthermore, the settings cannot be changed after transactions have been posted. June Certification Diet Kehinde Eseyin(Systems Support Officer) 1.When you activate purchase account posting system, the G/L account determination contains additional accounts namely: A. Purchase Account B. PA receipt account C. PA return account D. PA offset account Answer: A, C, D Three accounts are added to the G/L account determination when purchase account posting system is activated in the system. They are Purchase account PA return account and PA offset account. Purchase Account: This is recorded in the journal entry along with the same amount that is recorded for the stock account when an A/P invoice or a goods receipt PO is created. PA return account: This is recorded in the journal entry along with the same amount that is recorded for the stock account, when a goods return or an A/P credit memo is created. PA offset account: This account is used to offset the purchase or purchase-return account, thus maintaining journal entries created by balanced purchasing documents Purchase accounting posting system is activated under Administration System Initialization Company Details. Then select the Use Purchase Accounts Posting System indicator in the Basic Initializations tab 2.What are the two possible payment means in a payment wizard run A. Cash B. Checks C. Bank Transfer D. Credit Card Answer: B, C The payment wizard automatically creates payment documents based on open invoices (payables and receivables) in the system. The payment wizard run supports two types of payment means namely Checks and Bank Transfer 3.Can a down payment request be changed True/False Answer: True A down payment request is like a draft posting that shows that a payment is expected from a customer. A down payment request can be changed as long as its status is open. The down payment closes the down payment request. 4.You are implementing SAP Business One for a client, what is the minimum number of databases that should be created during the project implementation phase. A. 1 B. 2 C. 3 D. 4 Answer: C At least, three databases should be created during the implementation of SAP Business One. They are Demo, Production and Test databases. 5.What are the two types of SDK in SAP Business One A. Implementation B. Development C. Configuration D. Testing Answer: A, B SDK is an acronym for software development kit. It is a tool used to further enhance the generic SAP Business One system. SDK is provided in two versions in SAP Business One. They are Implementation SDK and Development SDK. The former is used to add individual client requirement like form redesigning which does not necessarily require coding while the latter is used to develop add-ons to interface with SAP Business One. 6. Company XYZ uses continuous stock system, what are the costing methods that XYZ can use to manage its stocks. A. FIFO B. LIFO C. Moving Average D. Standard Price Answer: A, C, D Three valuation methods are available in SAP Business One. They are FIFO, Moving Average and Standard Price. These options are only available if stocks are continuously managed in the system. The system calculates the moving average price by dividing the total value of the stock through the amount in stock. In FIFO, the system stores every goods receipt in a separate layer. When goods issue is posted, the system uses the price of the item from the oldest layer, from the second layer and in that order. For standard price, a static price is specified. 7. Where do you set up G/L account determination in SAP Business One A. Administration Setup Inventory Define warehouses B. Administration System Initialization Company Details C. Administration Setup Inventory Define Item group and choose the Accounting Tab D. Administration Setup Financials G/L Account Determination Answer: A, C, D G/L Account determination can be setup under A, C, D above. It is not set up in Company Details (B). Essentially, G/L Account determination can be set up at the item level, warehouse level and item group level. 8. You are using the print layout functionality in SAP Business One, which field is used to define field labels or headings for the repetitive area. A. Variable field B. Calculation field C. Data field D. Text field Answer. D Text field is used to define labels or headings for the repetitive area. The calculation field is used to perform both defined and predefined calculation. The Data field prints the content of the master data and warehouse data. The variable field is used to print data that is not stored in any table but is calculated by certain procedures. 9. The default roles in SAP Business One Human Resources are A. Purchasing B. Sales Employee C. Technician D. Manager Answer: A, B, C The default role in SAP Business One Human Resources are purchasing, Sales Employee and Technician. Other roles can however be added as the need arises. 10. The three types of production orders in SAP Business One are A. Standard B. Special C. Sales D. Template E. Disassembly Answer: A, B, E Three types of production orders are available in SAP Business One. They are Standard, Special and Disassembly production orders. The standard production orders are copied from the bill of materials. The special production orders are not necessarily based on the bill of materials. The disassembly production order is used to report the disassembly of a standard production order. Sales and Template are not production order types but bill of materials types. May Certification Diet Kehinde Eseyin(Systems Support Officer) 1. Which of the following about installments in SAP Business One is correct A. Installments can only be defined when posting the Invoice B. Installments can only be defined in the payment terms window and cannot be changed in the invoice. C. Installments can be defined in the payments terms window and can also be altered when creating the invoice D. Installments can only be defined in G/L Account Determination. Answer: C Installments are defined as independent objects in the No. of installments field within the payment terms window. Furthermore, after installments are defined, they can be modified in the invoice. Installments are not defined in G/L Account Determination. When setting up installments, the installment rates, month and days are defined and added to the whole invoice to determine the due date for the individual installments. 2. Your company uses the Withholding Tax functionality in SAP Business One, at which point can withholding tax be calculated A. When posting the invoice B. When posting the invoice and when posting the payment C. When posting the payment Answers: B. The category field of the Define Withholding Tax window in SAP Business One has two options, namely Payment and Invoice. If Payment is chosen, the withholding tax is posted when payment is made and if Invoice is chosen, the withholding tax is posted upon invoice. 3. Which of the following is/are the component(s) of the SAP Business One Software Development Kit (SDK) A. Data Interface Server (DI Server) B. Data Interface Application Programming Interface (DI API) C. User Interface Application Programming Interface (UI API) Answers: A, B, C The SAP Business One SDK is used to develop additional functionality applications in SAP Business One. The applications developed are called Add-ons. The DI Server supports the integration with non-SAP systems. The DI API facilitates access between add-ons and the SAP Business One database. The third component which is the UI API facilitates access between screen elements in the SAP Business One client. 4. The Due Date for a business partner is calculated based on the metrics defined in the payment system for the business partner. True or False Answer: False. The payment system tab of the business partner master data contains payment information such as house bank details and payment methods. The payment terms contains payment data which are inherited by default in corresponding marketing documents. Such data includes due date and total discount allowed. 5. Where in SAP Business One are control accounts defined and/or managed A. Administration System Initialization General Settings. B. Administration Setup Financial G/L Account Determination C. Administration System Initialization Company Details D. Financials Chart of Accounts Answers: B, D Control Accounts link the business partner accounts to the general ledger. A control account must be entered for every business partner in the system. Examples of control accounts are account payables and receivables, down payment payable and receivables, open debts. Default control account can be entered under Administration Setup/Definitions Financials G/L Account Determination. You can define a G/L account as a control account under Financial Chart of Accounts then check the control account box. Control accounts are not managed or defined under A and C. 6. A company is solely involved in the sales of 2 years warranty items. Which of the following is correct for a Customer Equipment Card to be created automatically for all sold items A. Create a service contract template with the type Serial and assign it to all sales items (warranty managed) in the item master data. B. Create a service contract template with the type Customer and assign it to all Customers in the business partner master data. C. Create a service contract template with the type Item group and assign it to all sales items (warranty managed) in the item master data. D. Create a service contract template with the type Customer and assign it to all sales items (warranty managed) in the item master data. Answer: A Service contract can be created for serial number managed items, special customers and item groups. The implication of creating service contract for serial number managed items in the item master data is that, when a delivery note or A/R Invoice is created for that item, the system automatically creates customer equipment card and service contract of the warranty service type. Assigning service contracts of the customer and item group types to the item or business partner master data will not achieve this aim. 7. You are trying to reference a customer equipment card and you keep getting an error message. The status of the customer equipment card is likely to have been set to A. Active B. Loaned C. In Lab D. Closed Answer: C When the status of a customer equipment card is set to returned, terminated or in lab, an error message is displayed when you try to access it. However, a customer equipment card can be accessed if the status is set to active or loaned. Closed is not a valid status for customer equipment card. 8. The SAP Business One Duty Manager is a telephone support service that is used instead of the SAP Business One Hotline support service when critical business processes are affected due to system abnormalities. True or False Answer: True The Duty Manager Support service is used when critical business processes are affected as a result of system abnormalities. The answering machine for this number is checked regularly, even outside working hours. The hotline on the other hand is used basically to contact SAP support when the SAP portal cannot be accessed. 9. A User Defined Table in SAP Business One is identified by which prefix A. B. U C. D. Answer: C User defined tables are identified by the prefix, followed by a unique code and then a name description by default. SAP Business One stores the user defined field under the description U (title). is closely associated with query syntax in SAP Business One e. g. Tablename. Fieldname 10. Which of the following databases are supported by SAP Business One A. Oracle B. Microsoft SQL Server C. IBM DB2 D. Sybase Answer: B, C, D SAP Business One can be deployed on Microsoft SQL Server, IBM DB2 and Sybase. Oracle is not a supported database system.